Aaltodoc publication archive

Aaltodoc publication archive puts together under one single service the electronic fulltext publications of all schools of the Aalto University including theses, reports, conference papers, and other publications. The self-archived versions of the articles published in the scientific journals as well as conference papers are also stored in the repository.

The aim of Aaltodoc is to increase the usage, publicity, and impact of the publications that are produced at the Aalto University as well as to promote the open distribution of information. The scientific publications are openly available (Open Access) when they are available in the Internet free of charge and accessible for both the scientific community and the general public.

The purpose of Aaltodoc is to ensure the long-term preservation of the electronic publications and the research information produced at the Aalto University. The publications stored in the archive have a permanent URN identifier. The publications will be found in the Internet with the help of the URN identifiers also in the future even if, for example, the web address of the service would change.

The majority of the publications in Aaltodoc are freely available in open Internet. The access to the full-texts of the bachelor's theses of the schools of technology is restricted. Aaltodoc also contains the metadata of some theses whose author has not given the permission for the electronic publishing of the fulltext of the thesis.

Aaltodoc is developed and maintained by the Aalto University Learning Centre.

Aaltodoc publication archive: https://aaltodoc.aalto.fi/


How to upload publications in Aaltodoc?


There are three ways to upload publications in Aaltodoc:

  • the bachelor's theses and master's theses are collected into Aaltodoc via the electronic service systems eAge and MyCourses
  • Aalto University Learning Centre takes care of the uploading of doctoral dissertations and theses, as well as publication series of the Aalto University
  • the authors themselves upload the publications through the submission form (self-archiving, publications published outside the own publication series of the University)

 

Bachelor’s theses


Schools of technology (CHEM, ELEC, ENG and SCI)

The metadata and the full-text files of bachelor’s theses are collected into Aaltodoc via the electronic service system eAge.

The student saves the metadata and the pdf-file of his/her thesis into eAge system. After the thesis has been approved the metadata and the pdf-file will be moved from the eAge system to the Aaltodoc publication archive.

Instructions and links to the eAge can be found from the course pages, MyCourses or Into pages of the schools.

Further information: Bachelor's thesis electronic archiving: Instructions for the student


School of Business (BIZ)

The metadata and the full-text files of bachelor’s theses are collected into Aaltodoc via the MyCourses and eAge electronic service system.

Instructions and links to MyCourses and eAge system can be found from the Into pages of the school.

 

School of Arts, Design and Architecture (ARTS)

The metadata and the full-text files of bachelor’s theses are collected into Aaltodoc via the eAge electronic service system.

Instructions and links to eAge system can be found from the Into pages of the school.

 

Master’s theses and final projects

Schools of technology (CHEM, ELEC, ENG and SCI)

New master’s theses and final projects are collected into Aaltodoc via the electronic service system eAge.

The student saves the metadata and the pdf-file of his/her thesis into eAge system in connection with applying for an evaluation and approval of the thesis. After the thesis has been approved the metadata and the pdf-file will be moved from the eAge system to the Aaltodoc publication archive.

Full-texts are available in Aaltodoc if the author has given her/his permission.

Instructions and links to eAge can be found from the Into pages (see Graduation and thesis).

Older, already approved master’s theses can also be published as full-texts in Aaltodoc afterwards. Please contact aaltodoc-help [at] aalto [dot] fi.

 

School of Business (BIZ)

New master’s theses are collected into Aaltodoc via MyCourses and the electronic service system eAge.

The student saves the metadata and the pdf-file of his/her thesis into eAge system in connection with applying for an evaluation and approval of the thesis. After the thesis has been approved the metadata and the pdf-file will be be moved from the eAge system to the Aaltodoc publication archive. Full-texts are available in Aaltodoc if the author has given her/his permission.

Instructions and links to MyCourses and eAge can be found from the Into pages (see Graduation and Writing and handing in the Master's Thesis).

Older, already approved master’s theses can also be published as full-texts in Aaltodoc afterwards. Please contact aaltodoc-help [at] aalto [dot] fi.

 

School of Arts, Design and Architecture (ARTS)

New master’s theses are collected into Aaltodoc via the electronic service system eAge.

The student saves the metadata and the pdf-file of his/her thesis into eAge system in connection with applying for an evaluation and approval of the thesis. After the thesis has been approved the metadata and the pdf-file will be be moved from the eAge system to the Aaltodoc publication archive. Full-texts are available in Aaltodoc if the author has given her/his permission.

Instructions and links to eAge can be found from the Into pages (see Graduation and thesis).

Older, already approved master’s theses can also be published as full-texts in Aaltodoc afterwards. Please contact aaltodoc-help [at] aalto [dot] fi.

 

Licentiate theses

After being officially approved, the full-text of licentiate thesis can be published in Aaltodoc if the author has given her/his permission.

The Learning Centre takes care of uploading the licentiate thesis into Aaltodoc publication archive.
Please send by e-mail attachment to the address: aaltodoc-help [at] aalto [dot] fi:

(1) The final, approved version of your licentiate thesis as a pdf-file (recommended in the PDF/A format)

(2) a completed and signed permission form (scanned, pdf)

Alternatively you can send the material by land mail to the address: Aalto University Learning Centre / Aaltodoc / PO Box 17000 / 00076 Aalto.

Please enclose the following information to your e-mail (or land mail): name of the school, name of the person who has processed your application (e-mail address), official approval date of the thesis, preferred publication date.

 

Doctoral dissertations

Schools of technology (CHEM, ELEC, ENG and SCI)

Doctoral dissertations examined and approved by the schools of technology are uploaded into Aaltodoc by the staff of the Learning Centre.

The Learning Centre gets the metadata and the pdf-files directly from the publishing platform service and Unigrafia printing house. When needed the library processes the pdf-files, e.g. separates the individual publications from the summary part of an article-based dissertation.

For publishing the summary, the doctoral candidates are asked to fill in, sign and send the Agreement form (scanned, pdf) by email to diss-otaniemi [at] aalto [dot] fi or by land mail to the address: Aalto University Learning Centre / Aaltodoc / PO Box 17000 / 00076 Aalto.

The individual publications included in an article-based dissertation may be published in full with the summary when copyrights allow and the requisite permissions from the publishers have been obtained. Please send the permissions to diss-otaniemi [at] aalto [dot] fi.

 

School of Business (BIZ)

The Learning Centre takes care of uploading the doctoral dissertations examined and approved by the School of Business into Aaltodoc. Please contact: juha.holopainen [at] aalto [dot] fi (julkaisut@aalto.fi).

 

School of Arts, Design and Architecture (ARTS)

Aalto ARTS Books is in charge of publishing the doctoral dissertations examined and approved by the School of Arts, Design and Architecture.

The dissertations subject to a charge and published online in an electronic format are available on Aalto ARTS Books. Full-texts are also available in Aaltodoc if the author has given her/his permission for open access publishing.

 

Publications in Aalto University's series

SCIENCE + TECHNOLOGY (ST) and CROSSOVER series

Publications in SCIENCE + TECHNOLOGY series are uploaded into Aaltodoc by the staff of the Learning Center.

The publication can be published in Aaltodoc only upon the permission of all the publication authors. Options: Each author completes his/her own copy of the permission form and submits it to the library or the authors complete and sign a shared form (all authors sign the same form), which is submitted to the library. The authors responsible for the compilation (e.g. editors, correspondent authors) can also complete and sign the form on behalf of all the authors.

The permission forms can be submitted to the library by land mail to Aalto University Learning Centre / Aaltodoc / P.O. Box 17100/ 00076 Aalto or as an e-mail attachment (scanned, pdf) to aaltodoc-help [at] aalto [dot] fi.

 

BUSINESS + ECONOMY (BE) series

The library takes care of uploading publications in BUSINESS + ECONOMY series into Aaltodoc. Please contact: juha.holopainen [at] aalto [dot] fi (julkaisut@aalto.fi)

 

ART + DESIGN + ARCHITECTURE (ADA) series

Aalto ARTS Books is in charge of publishing publications in ART + DESIGN + ARCHITECTURE series. The publications subject to a charge and published online in an electronic format are available on Aalto ARTS Books. Full-texts are also available in Aaltodoc if the author has given her/his permission for open access publishing.

 

Other publications (published outside the Aalto University)

The authors themselves can upload into Aaltodoc their publications published outside the Aalto University series through the submission form. Further information: aaltodoc-help [at] aalto [dot] fi.

 

Self-archiving of scholar articles and conference proceedings

The authors can self-archive their articles and conference proceedings into Aaltodoc through the submission form. Further information: Open access publishing

The authors can also mandate the library to take care of archiving, please contact antti.m.rousi [at] aalto [dot] fi.

 

Contact information: aaltodoc-help [at] aalto [dot] fi

Page content by: | Last updated: 24.05.2017.